How a RevOps retainer can take your HubSpot ROI to the next level

If you’re using HubSpot to power your revenue operations (RevOps), you’ve probably faced complex, big-picture questions about how you should combine your processes, people, and platform to get the best results. With all the power available in HubSpot, it can be tough for some teams to figure out how to get the most value out of their investment. In these situations, many companies choose to work with a HubSpot partner like Pyxis Growth Partners to help them over a specific hurdle. 

While we love to sink our teeth into a really complex project, we also offer RevOps retainers for our clients, and we find that they’re often a better option for our clients than a series of discrete projects. Here’s why:

Projects: Valuable, But Limited in Scope

A project is a one-time job with a clear scope of work. Projects are great when you have a specific, well-defined task—like setting up a new pipeline, migrating data, or solving an immediate issue. They offer focus, predictability, and a clear end point.

However, projects often have limitations when it comes to unlocking the full potential of HubSpot, such as:

1. Pre-determined scope Projects focus on what’s known at the start—but many companies don’t realize just how much more HubSpot can do when they’re beginning a project. As a result, you might miss opportunities to improve processes, reporting, or integrations.
2. Limited flexibility A project delivers exactly what’s outlined in the scope. If we spot something we could do to get you optimal results—like improving email deliverability or implementing Playbooks—it usually requires extra contracts or changes to the agreement.
3. No ongoing support Once the project is complete, the work stops. You’re left to manage HubSpot on your own without ongoing guidance or improvements. This can make it harder to adapt as your business grows or evolves.

Projects are valuable for solving specific issues, but they’re best suited for short-term needs. To get ongoing improvements and long-term value, a retainer is the way to go.

Why a RevOps Retainer Delivers More Value

A revenue operations retainer is a long-term partnership. It combines strategic guidance, ongoing improvements, and hands-on support. Here’s how our RevOps retainers help our clients see the most value from their investment:

1. You see more value from HubSpot

HubSpot is packed with powerful tools that can supercharge your revenue teams—but odds are good you’re not using them all. With a retainer, we make sure you’re getting your money’s worth.

At Pyxis Growth Partners, we don’t just fix problems—we proactively bring solutions to the table. For example, if we notice your email deliverability is low, we’ll offer solutions to get more emails into inboxes, like fixing domain settings or improving list quality.

2. A flexible, prioritized roadmap

With a retainer, we create a shared roadmap to guide our work. Each month, we look at:

• Your requests: What issues do you currently need help with? This can include internal processes, software integrations, training, and much more.
• Our suggestions: What can we improve based on our experience? We’ve put in the hours on HubSpot implementation and optimization with a wide variety of clients, so we know what to look for to improve your RevOps results. 

We’ll work together to prioritize these tasks so we can make sure to tackle the most impactful and urgent things first. We’ll manage this roadmap through Asana, so you have visibility into our progress.

3. Room to adapt

HubSpot isn’t static—and your business isn’t either. A retainer gives us the freedom to act on new opportunities as they come up. For example, if we spot a reporting gap or a feature you’re not using, we can jump in and fix it without delays or extra contracts.

4. Save time and effort

Managing HubSpot takes time and expertise, and trying to do it all by yourself can take your focus away from the parts of your job that you do best. With a retainer, we handle the heavy lifting—whether it’s setting up workflows, cleaning up data, or fixing integrations. You can focus on growing your business while we make HubSpot work for you.

Why retainers work better for HubSpot users

A retainer isn’t just about fixing problems. It’s about continuous improvement. We combine strategy, execution, and flexibility to help you get better results over time.

At Pyxis Growth Partners, we’ve seen how powerful this approach can be. Our clients don’t just get tasks done—they see ongoing improvements that drive real business growth.

Ready to align your people, platform, and processes in 2025? Let’s talk about how a revenue operations retainer can help your revenue teams tackle your goals.